WELCOME
IFG/WIYNN STAFF!
Essential Tools For Quad State Beer & Reggae Fest
Current Festival Map
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EVENT TICKETs
2021 PRICES & INCLUSIONS:
WHAT IS INCLUDED WITH YOUR TICKET?
ALL Ticket Holders Receive Free Parking, Live Music, Access To Dozens Of Food & Other Vendors, Free Games Such As Cornhole & Giant Jenga!
TICKET TYPES (2021): TICKETS ON SALE NOW EXCLUSIVELY THROUGH WiYNN
(Anyone consuming alcohol must be 21 years of age)
*VIP - $48 Entry Time - 3:00 PM - 10:00 PM
Includes VIP parking, access to event 1 hour early, rare exclusive beers, festival tasting glass, and unlimited, responsible sampling + one full pour.
*General Admission - $38 Entry Time - 4:00 PM - 10:00 PM
Includes festival tasting glass, unlimited, responsible sampling + one full pour.
*Twilight Admission - $28 Entry Time - 6:00 PM - 10:00 PM
Includes festival tasting glass, unlimited, responsible sampling + one full pour.
*Designated Driver - $15 Entry Time - 3:00 PM - 7:00 PM
Includes admission into the event and two non-alcoholic beverages.
(DD must be at least 16 years of age)
ADD-ON TICKET TYPES (ONLINE ONLY & Must have a separate festival entry ticket):
*Personal Pop Up Tent - $40 (This ticket allows you to bring your own personal pop up tent for up to ten people)
*Food will be available for purchase, but is not included with any ticket type.
PARKING Map/Entrances
Buildings/Parking Map
Entrance/Flow MaP
Trash Cans/Picnic Tables
banners/signs map
LARGE BANNERS:
FRONT ENTRANCE - none (just digital)
ENTRANCE - on scaffolding at entrance
TICKETS - DO NOT USE (find smaller Tickets signs)
Festival Event Logo 8x8 - on scaffolding side of stage
Festival Sponsor Logo 3x3 - above 8x8
WIYNN HAS SEVERAL 3x8's, up to ten, place on facades of pav 1 and pav 2 or stack at Pav3 like at Wine Fest?
CASH BASH LIVE LARGE goes on facade FACING WIYNN TENT (back of Pav1)
SMALL BANNERS:
Dirty Boots 4x4 - back of bleachers
Mayes - back of bleachers
Reggae Fest 4x4 square wood panel on pav3
Giant Jenga 2x8 - cow wash
Karaoke 2x4 - NO karaoke
LARGE SIGNS:
EXIT 2x4 (2) - opposite of Entrance
Leaving Cars Overnight - see Elmo
SMALL SIGNS:
Ticket Prices
BEER/SANGRIA Prices
Maps
Tables/Games/Coolers
- INSIDE TABLES: Use Ag Centers tables for Entrance Flow Chart needs (inside only)
- OUTSIDE TABLES (30 SIX FOOTERS): 3 at MUSIC STAGE w/ 5 Chairs, 4 at BEER TENT w/2chairs, 3, 1 at each toilet bank for hand sanitizer, 1 at each ALCOHOL Booth (no chairs) - don't count Sangria, Diamondback, or Smoketown (we pouring those)
- GAMES: 2X Giant Jenga, Cornhole - all in cow wash
- COOLERS: All available coolers needed for staff drinks, DD drinks, Green Room drinks
Bands/Sound/Karaoke Vendors/Sponsors
- BANDS:
HOUSE MUSIC/SOUND CHECK FROM 3P-4P
SECONDHAND 4PM
CHEEZY & THE CRACKERS 6PM
JAH WORKS 8PM
*Bands will arrive one to three hours before their time and will contact staff. Supervisor, Lead, or Staff needs to welcome them and explain how/where to unload/park (See Elmo/Rob before event). Band members and helpers get in free, but do NOT get food or drinking wristbands unless on Will Call list.
- SOUND:
"All Sound Pro" will arrive at noon-ish on Saturday, Contact Elmo/Rob immediately
They do not need event tickets, if drinking, must purchase Vendor Upgrade wristband
-KARAOKE:
NO KARAOKE AT THIS EVENT
-SPONSORS: ?
- VENDORS:
Per the vendor manual, all vendors and their helpers get into the event for free, BUT - If they wish to consume alcohol, each one personally needs to visit Will Call and pay the $20 vendor upgrade fee (starting at 2:30pm). When late arriving vendor staff arrive, they get in on the honor system, just ask which vendor they are with and make a note/tick (if they are drinking, check ID and sell $20 ticket).
***BREWERY STAFF/VOLUNTEERS - each "Brewery" gets 2 wristbands/glasses, but EACH person must come and get them. They will be ticked off WILL CALL LIST.
- RE-ENTRY:
Re-Entry is allowed to anybody, all day (must see wristband, no open alcohol can go out). If they are a vendor (no wristband), use a stamp to mark them for ease of re-entry.
Security
All Security Personnel must wear vests
- EARLY SHIFT - Assist with parking (See Elmo, Pete)
- MAIN WAVES (3Pm, 4pm, 6pm) - check larger bags, answer questions, welcome patrons, keep lines in order..
ALWAYS HAVE TWO FAR POSTS MANNED & TRAINED
- MID TO ENDING SHIFT - Continue above + roam inside festival for appearance and deterrent. Diffuse anxious situations. Escort unruly patrons. Contact 911 if emergency.
9:30pm - Two Hands On Deck (one or two stay inside fest, one at stage)
9:55pm Sat - ALL HANDS ON DECK - AT MAIN ENTRANCE/NOW EXIT. NOBODY LEAVES WITH BEER IN A GLASS (DRINK OR DUMP), NOBODY VISIBLY INTOXICATED LEAVES WITHOUT CONFIRMING THEIR RIDE HOME. Be present and assist with Ride Share Patrons.
Supplies
- BEER GLASSES: 16 OZ Souvenir Festival Glass Only (for all beer samples only). Alternatively, samples may be poured into 5oz mini cups at each location. If festival runs out of souvenir glasses, we will provide 14oz plastic cups at the gate.
- SANGRIA TICKETS: (We are NOT selling Beer)
WHITE = $7 Sangria (12 oz Over Ice)
BLUE = $10 Sangria (20 oz Over Ice)
- WRISTBANDS:
RED = DD
BRIGHT GREEN = 21+/DRINKING
- SCANNING DEVICES: ALL of these tickets are live and can be scanned. SEE SRAH FOR NEW DEVICES AND RULES. There is no reason whatsoever to have a line for people to get in (other than them lining up BEFORE their entry time). If they bring a paper ticket, take it from them and scan later if need be.
- VOLUNTEER SHIRTS: Yellow Dirty Boots? All volunteers have already given us their sizes, it is best to bag and/or tag all of these shirts in advance (these shirts are NOT for sale)
- STAFF SHIRTS: ORANGE "THANK YOU"?
- SECURITY VESTS: 6. These must be inventoried and maintained - all security personnel must wear a vest during their shift as security.
- RADIOS: All LEADS, Elmo, Sarah, Rob, Front Gate, Beer, Wiynn Tent. Who is going to remember to charge these puppies overnights?
- STAPLER/STAPLES/TAPE/PENS/ZIP TIES: Self explanatory? Zip ties are what holds the fence up. Small banners are stapled, large banners are screwed (See Elmo)
- FESTIVAL MAPS: Paper Copies available at HQ, also here (website) and FB pages.
- ICE: A LOT OF ICE IS NEEDED FOR THIS EVENT, SEE SARAH FOR PLANS FOR BAGGING AND BUYING.
- TRASH BAGS: Facility "Usually" supplies the 55 gallon heavy duty trash bags that our patrons deserve! If not, we in big trouble (we have some in storage)
- WIFI: Wifi is actv1000 (so not give out, only works in MAIN)
- WATER/SODAS/SNACKS: Two cases water to music stage, also for volunteers and staff (in kitchen or in coolers).
- MUSIC TENT 30x30: TED'S INSTALLING, tables on side and one behind (green room)
-MISTING STATION 10x10, with hoses, water hooked up, see map, Elmo, Rob.
- GREEN ROOM TENT: 2 tables, water, snacks, ice, chairs
- STAGE: 24x20, TED'S INSTALLING, Stairs on left side
- GENERATOR (25KVA): goes to back of stage
- FENCE/STAKES: See Elmo, usual wine fest set up, on map, SEE ROB
- PORT A POTS: See map, ask Elmo or Rob
- DUMPSTERS: See Elmo, One behind pav 3 needs to be out of sight.
- CAMPER: NO CAMPER. Rob's office during the event will be the Kennel Building. Do Not Disturb (use radio/text/call)
- EMS: ON CALL
- ATM: YES - at Ticket Sales/Front Gate, new trailer.
- BEER TRAILERS (3): See Rob, PAV 1 and AC&T
- SCAFFOLDING: See Elmo, for ENTRANCE and LEFT OF STAGE.
- TENTS: YELLOW 10x15 at Beer/Sangria, GREEN 10x10 at back left of Music Tent (green room), PINK at Entrance, see Flow
- PICNIC TABLES: Should b in place, see map, see Elmo, Rob
- TRASH CANS: Should be in place, see map, see Elmo, Rob
Large Logistics
FAQ's
Volunteer Schedule
Erika Whipp SAT 7 AM - 10 AM
Brandon Bjornlie SAT 7 AM - 10 AM
Daniella Hutcherson SAT 7 AM - 10 AM
Aura Rodriguez SAT 7 AM - 10 AM
Rui Alvarez SAT 7 AM - 10 AM
Adam Scott SAT 7 AM - 10 AM
Destiny Pryor SAT 10 AM - 1 PM
Rachel Dailey SAT 10 AM - 1 PM
Mary Sanchez SAT 10 AM - 1 PM
Debbie Lawson SAT 10 AM - 1 PM
Ashley Lawson SAT 10 AM - 1 PM
Miranda Temple SAT 10 AM - 1 PM
Jesse Thompson SAT 10 AM - 1 PM
Sarah Thompson SAT 10 AM - 1 PM
Brandon Temple SAT 10 AM - 1 PM
Melinda Carbaugh SAT 2 PM - 5 PM
Misi Sheperd SAT 2 PM - 5 PM
Tom VanDyke SAT 2 PM - 5 PM
Holly Jasin SAT 2 PM - 5 PM
Braden Jasin SAT 2 PM - 5 PM
Mary Sanchez SAT 2 PM - 5 PM
Tony Digiuseppe SAT 2 PM - 5 PM
Lauren Moberly-Gates SAT 2 PM - 5 PM
Maureen Liakos SAT 2 PM - 5 PM
Matt Riemer SAT 2 PM - 5 PM
Matt Riemer (?) SAT 2 PM - 5 PM
Nicole Curtis SAT 2 PM - 5 PM
Dominic Cardone SAT 2 PM - 5 PM
Christine Cardone SAT 2 PM - 5 PM
LaKisha Coates SAT 5 PM - 8 PM
Sean Day SAT 5 PM - 8 PM
Nicole Curtis SAT 5 PM - 8 PM
Nicole Curtis 8 PM - 11 PM
Dennis McManus SAT 8 PM - 11 PM
Staff Members
Supervisor (Inside) - Sarah Black
SUPERVISOR (OUTSIDE) - ELMO PIERCE
STAFF SCHEDULE
BEER & REGGAE FEST
Friday afternoon/evening: Storage, load Uhaul
3 PM - 7 PM
Andrea
Victoria
Elmo (after 3)
Steve (after 3)
Saturday: FESTIVAL DAY
7 AM - 11 PM
*Vendors 11 am - 2 pm
**Gates open 3 PM (VIP) 4 PM - 10 PM
Ryan 7 AM - 10:30 PM - Set up for VIPs, beer, wine
Lunch 12:30 - 1, Break 6 - 6:15
Jess 7 AM - 10:30 PM - Set-up, volunteers start arriving at 7 am, front gate
Lunch 12:30 -1, Break 6 - 6:15
Pete 10:30 AM - 10:30 PM - Security, vendors
Lunch 4:30 - 5, Break
Nicole 10:30 AM - 10:30 PM - Vendors, beer/wine money
Lunch 3 - 3:30, Break
Andrea 7 AM - 11 PM - Set-up, front gate, vendors
Break, 11- 11:15, Lunch 5 - 5:30
Stuart 11 AM - 7 PM - Security/entrance, vendors
Lunch 2:30 - 3
Matt 8 AM - 11 PM - Logistics, trash, parking
Lunch 2 - 2:30
Taylor 8 AM - 11 PM - Vendors, volunteers, front gate
Lunch - 1:30 - 2
Jami 1 PM - 11 PM - Front gate (scan), beer money
Lunch 6 - 6:30
Michael 10 AM - 10:30 PM - Lead for beer, delivering ice to breweries
Lunch
Victoria 7 AM - 11 PM - Set-up, security
Lunch 1 - 1:30
Elizabeth 2:30 PM - 10 PM - Pour beer/wine
Lunch
Elmo (after 3)
Steve (after 3)
Sunday: CLEAN-UP
9 AM - 12 PM
Victoria 9 AM - 12 PM (storage)
Matt 9 AM - 12 PM
Taylor 9 AM - 12 PM
Andrea 9 AM - 12 PM (storage)
Ryan 9 AM - 12 PM (storage)
Tory
Staff Rules
Clients
Our “clients” are why we all have this job. These clients include our patrons, sponsors, vendors, volunteers, performers, etc. If you are not sure if somebody is a client, please assume they are and treat them with the utmost respect, fore without them, we don’t have jobs.
Cell Phones
Phone usage in any capacity should be limited. Our clients are our number one priority, and we don’t want them to see us ignoring them. Phones can be used to assist clients via maps, rules and general event info.
Cleanliness
Keep yourself and your work areas CLEAN, CLEAN, CLEAN always. If you see trash or
debris, please throw it away. If there is an area that can be straightened please clean it up.
Employee Meals
It is your responsibility to feed yourself before your scheduled shift or wait until after your shift to eat on your own time.
If you are working a long enough shift to grant a meal break, please be prepared and either bring your own meal or money to buy yourself a meal. Your immediate supervisor will notify you of your meal break.
Smoking
If you smoke or vape, please communicate with your supervisor or team lead and do so OUT of any client’s sight.
Drug and Alcohol Policy
The welfare and success of this company depends on the physical and psychological
health of its employees. The abuse of drugs and/ or alcohol poses a serious threat to both
the company and its employees. Any employee who engages in the sale of or is found
under the influence of habit forming or illicit drugs or alcohol which impair judgment,
performance, or behavior while at work, will be subject to discipline or grounds for
termination.
Payroll
Employee should report to lead upon arrival to clock in. Lead will handle the time clock system.
If breaks are required, check in with the lead to coordinate and clock out and back in.
Employee needs to check in with lead when their shift is over to clock out.
**Employee is responsible for clocking in/out in order to receive their pay.
Paychecks
Employee will receive their paycheck via direct deposit the Friday after the event has occurred.
Late/Tardiness
Come to work on time! Tardiness will not be tolerated. Excessive tardiness will result in forfeiture of shifts, suspension, or grounds for termination. “LATE” is defined as anything past your scheduled report time. Contact your supervisor if you are going to be late.
Call Offs
We understand that emergencies do happen. We do, however expect you to contact us as soon as possible if you are going to miss a scheduled shift. We may ask for proof of said emergency. Failure to produce such proof could result in suspension of future shifts,
or grounds for termination.
No Call No Show (NCNS)
Wiynn has a zero tolerance for NCNS’s. If you are scheduled for a shift and you cannot make that shift due to an emergency, we need to know prior to that shift. If you fail to show to a scheduled shift and do not contact us prior, we will take that as your official resignation.
Safety Policies
Employee safety and health can be affected at work in two ways; on-the-job injuries and/or illnesses due to a condition(s) of the work environment. Occupational safety and health, for obvious reasons, constitute a legitimate area of interest and concern for both employers and employees. Likewise, government attention has been focused on this area. For example, it was the intent of the U.S. Congress to create a safer work environment that led to the passage of the Occupational Safety and Health Act (OSHA) in 1970. Employee safety and well-being are matters of constant concern to us. Therefore, we will fully support, assist and cooperate with clients in the formulation and implementation of workplace safety rules governing employee conduct and safety programs, which are designed to:
• Foster and promote safe and healthy work habits and practices; and
• Reduce the frequency of accidents, injuries and losses in the workplace.
Employee Injury
Care first, then alert supervisor...
Firearms/Weapons
Firearms or weapons of any kind are not permitted on event grounds under any circumstance.
Harassment
We will not allow any form of sexual harassment within the work environment.
Sexual harassment interferes with work performance, creates an intimidating, hostile, or offensive work environment, influences or tends to affect the career, salary, working conditions, responsibilities, duties, or other aspects of career development of an employee or prospective employee, or creates an explicit or implicit term of condition of an individual’s employment. Therefore, IT WILL NOT BE TOLERATED.
It is the established policy of ours that sexual harassment by and of its employees is unacceptable and will not be tolerated. “Sexual harassment” includes but is not limited to:
a. All unwelcome sexual advances or requests for sexual favors;
b. Verbal or physical conduct of a sexual nature;
c. Making submission to or rejection of such conduct the basis for any employment related decisions affecting the employee; and
d. Creating a hostile, offensive working environment by such conduct.
This policy refers not only to supervisor-subordinated actions but also applies to actions between employees and other non-employees. Any employee who believes he or she has been the subject of sexual harassment should report the alleged act immediately to his or her supervisor. If the claim involves the supervisor, the employee should report it to one of the owners.
The employee must make a written statement of the complaint. A confidential investigation of any complaint will be undertaken. Generally, personnel will conduct such an investigation; however, there may be times that investigations will be conducted by personnel outside of us. If the complaint is deemed to be valid, the offender will be subject to appropriate sanctions, depending on the circumstances, up to and including discharge.
Special note: This policy may also be used by an employee who feels they are the victim of racial, religious, ancestry, national origin, age, gender or disability.
CAUSES FOR DISMISSAL
Wiynn operates under a high standard of ethics and personal conduct. As employees of Wiynn, you are expected to adhere to all guidelines presented in this rules statement. These causes for dismissal and wage adjustment exist for the protection and safety of all persons connected with Wiynn.
1. Absence without cause
2. Tardiness
3. Insubordination
4. Smoking without permission
5. Violating the cell phone policy
6. Dishonesty
7. Being under the influence of alcohol or drugs while at work
8. Discourtesy to customers
9. Improper dress (grooming and cleanliness)
10. Inability to comply with schedule of hours
11. Incompetence
12. Eating without permission
13. Quarreling with other employees
14. Use of indecent language
15. Defacing of property
16. Failure to report an incident of dishonesty or theft
17. Excessive fraternizing with event patrons while working
18. Theft of money or property
19. Obvious disciplinary problems outside of the event
20. Failure to follow safety regulations and procedures
21. Failure to wear your uniform